We're Hiring!

 

EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR 

Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the Executive Director and also serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under  pressure at times to handle a wide variety of activities and confidential matters with discretion.

 

PRINCIPAL RESPONSIBILITIES:  

  • Provide comprehensive support services to the Executive Director that ensures outstanding  communication and responsiveness  
  • Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot  conflicts with little guidance, make judgments and recommendations to ensure smooth day to-day engagements  
  • Support Executive Director with internal and external communications 
  • Conduct research and analysis on issues of interest to the Executive Director 
  • Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director  
  • Manage all scheduling and travel logistics for the Executive Director  
  • Prepare and edit correspondence, presentations, reports, and memos
  • Complete expense reports and manage correspondence with vendors
  • Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned  
  • Organize meetings and events for retreats, various board meetings, and other logistics 
  • Serve as a liaison to Board of Directors  
  • Maintain quality filing and communications systems including contact management,  document management, and archiving  
  • Manage Organization’s social media accounts & Executive Director’s LinkedIn account 
  • Support Executive Director with donor/funder relations  
  • Assist in other administrative tasks as needed  

 

QUALIFICATIONS:  

  • A minimum of 2 years of related work experience  
  • Familiarity with the non-profit sector  
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be  flexible, adapt to shifting priorities, and prioritize work  
  • Excellent communication skills, both verbal and written  
  • Demonstrated writing and analytical skills  
  • Excellent organizational skills, commitment to accuracy and attention to detail
  • Ability to access a wide range of sources and networks for information
  • Good judgment and ability to function independently  
  • Good working knowledge of all Microsoft Office applications, Google Suite, and social media  web platforms  
  • Ability to manage up  
  • Ability to handle sensitive and confidential situations with diplomacy  
  • Highly experienced in electronic communications  
  • Understanding of Classy, WordPress/Beaver Builder websites, Quickbooks, and Salesforce is a plus

 

APPLICATION PROCESS:  

Runway will accept cover letters & resumes from May 18-June 4; 2-3 candidates will be selected for interviews between June 7-11 ; and an offer will be extended by June 16. This position will begin on July 1, 2021.    

This is a full-time, 40-hours/wk position with health & dental benefits. While subject to change,  the expectation is that an interested candidate will be able to work from the Newburyport/ Runway headquarters two days a week and remotely the other three days. 

Please submit your resume and cover letter to [email protected].